Best Free Task Management Software Of 2025

Whether you use predictable project management methodologies such as Waterfall or Agile frameworks such as Scrum or Kanban, ClickUp has you covered. The free plan features unlimited tasks and grants access to Kanban boards, calendars, Gantt charts, timelines and lists, allowing you to manage tasks and conduct sprints. ClickUp’s free plan also includes dashboards, whiteboards, live chat and access to powerful collaborative documents.

ClickUp’s free plan allows you to use the Gantt chart 60 times monthly.

That’s not all, though; free users can integrate commonly used software suites and create automations, upload files, track time and enforce two-factor authentication (2FA). The only caveat is that ClickUp’s free plan imposes monthly limits on some tools such as the Gantt chart. If you need unlimited usage of all tools, you can jump into ClickUp’s paid plans, which range in price from $10 to $19 per user per month (billed monthly). An Enterprise plan is also available.

Learn more: Read our full ClickUp review.

ClickUp’s intuitive drag-and-drop mechanic makes its Kanban boards easy to use.

Clean and functional are two words I would use to describe ClickUp’s interface. Well-placed navigation and tool menus make it easy to zip around ClickUp’s various tools and features. Creating tasks takes seconds, and adding custom fields, uploading files, and configuring integrations and automations is hassle-free. Some advanced tools, such as mind maps, have a learning curve, but, for the most part, users will get to grips with ClickUp quickly.

With its user-friendly automation builder, which features a graphical interface, Teamwork.com is ideal for teams that want software to work for them. Its free plan supports 100 simple monthly automations and can integrate with many leading platforms. Free users also get unlimited access to lists, tables and Gantt charts and three Kanban boards that support 10 cards each. Dependencies, tags, milestones and dashboards for reports are also offered.

Teamwork.com’s automation builder features many pre-made templates for recurring tasks.

In addition, you’ll find time tracking and invoicing tools, desktop and mobile applications, and a document editor. The biggest downside of Teamwork.com is that, unlike ClickUp, which supports unlimited users and five projects, Teamwork.com only supports five users. Its paid plans are also more expensive than most. Paid plans range between $13.99 and $69.99 per user per month, which may put it out of reach of some SMBs.

Learn more: Read our full Teamwork.com review.

Kanban boards give users a global view of their projects.

Teamwork.com is one of the best-designed task management platforms; it easily beats ClickUp in the looks department. Its Gantt charts and lists work flawlessly, which is great because the 10-card limit on Kanban boards is not ideal. In fact, the Kanban board limitation may make Agile teams think twice about using the free plan, but the unlimited use of lists and Gantt charts will appeal to those who use traditional methodologies such as the Critical Path Method.

If sprints, backlogs, story points and epics are your thing, Jira is the free task management software for you. Jira’s free plan supports 10 users and unlimited projects, tasks, issues, goals and forms, and 2GB of file storage and dependencies. You can run 100 automations per month, generate reports and see team insights. Jira supports integrations and Scrum and Kanban frameworks. It’s ideal for those in IT, software development, engineering and design.

Managing sprints is pain-free with Jira Scrum boards.

Unlike ClickUp, Teamwork.com, Smartsheet and Hive, Jira is unsuitable for those who prefer Gantt charts, but it is one of the best Agile software solutions due to its robust boards. If you outgrow the free plan, Jira’s paid plans won’t shock you too much. Plans, which work on a sliding price scale (the more users you have, the cheaper it becomes), range in price from $8.60 to $17 per user per month (based on 100 users or less) when billed monthly.

Learn more: Read our full Jira review.

Nicely designed backlogs simplify managing user stories (tasks).

I found Jira easy enough to use. Its Kanban and Scrum boards are customizable, so you can make workflows that suit your project. Assigning team members, due dates and story points to user stories is also simple. Jira won’t win any design awards, but navigating between features never took more than a few clicks. One thing that might trip up some users is the terminology used in Jira. Jira is geared toward Scrum, so your head may start spinning if you’re unfamiliar with story points, epics, sprints and backlogs.

Like other project management platforms, Coda offers Gantt charts, lists and Kanban boards to help you manage tasks. What makes Coda unique is its endless customization options. You can create collaborative workspaces with task management tools, wikis, meeting notes and other documents that the whole team can contribute to. No matter what type of project you’re working on, you can create a workspace that will suit your team’s needs down to the ground.

In Coda, you can create a workspace to suit your needs.

Coda’s free plan, which supports one doc maker and unlimited team members, also offers integrations, automations, up to 1GB of attachments, unlimited forms, version histories and reports. Regarding paid plans, Coda is different than most competing platforms. Instead of paying for every user, you only pay for document creators. Document editors are free. Prices for doc makers range from $12 to $36 per month (billed monthly), depending on the chosen plan.

Learn more: Read our full Coda review.

Coda’s collaborative documents rival those found in Notion and ClickUp.

Unlike other platforms, such as ClickUp and Asana, which have workspaces ready to go, you must create your ideal workspace from scratch, which is both liberating and overwhelming. Still, once you get the hang of how to implement task-tracking tools and collaborative docs, there will be no stopping you. After roughly 30 minutes, I was able to create a collaborative workspace with docs, reports and task management tools that suited my needs. Spend some time with Coda, and your SMB team will soon understand just how beneficial custom workspaces can be.

If Google Sheets and Microsoft Excel aren’t cutting it anymore, you should consider Smartsheet. Smartsheet can crunch numbers and manage tasks on spreadsheets but also adds Kanban boards, Gantt charts, calendars, reports and automations, and integrations. Unfortunately, the free plan only supports three users and two sheets, which puts it behind the likes of ClickUp’s, Hive’s and Asana’s free plans, but if you have a tiny team, you’ll be okay with what’s on offer.

Smartsheet offers spreadsheets, Gantt charts and Kanban boards.

Additionally, the free plan allows you to upload 500MB of attachments, use iOS and Android applications, receive notifications, comment on tasks, use project templates, and use formulas and functions in spreadsheets. You can opt for a paid plan if you like Smartsheet and want more features. When billed monthly, prices range from $12 to $24 per person, comparable with other platforms. There are also customizable Enterprise and Advanced Work Management plans.

Learn more: Read our full Smartsheet review.

A navigation panel on the left side of Smartsheet’s workspace makes it easy to zip around the software.

Smartsheet’s interface puts function over form, which is fine, but its clinical looks are a far cry from the bright and cheerful interfaces of monday.com and Teamwork.com. Looks aside, I found it easy to navigate Smartsheet and its spreadsheets are unmatched in their abilities. However, Smartsheet’s Gantt charts and Kanban boards leave a lot to be desired. They’re not the most intuitive, especially regarding customization. Still, if you prefer to use spreadsheets to get work done and want a collaborative platform, you’ll appreciate what Smartheet offers.

Kanban boards are the ideal medium for hiring and sales pipelines, content creation processes and production stages. They’re also perfect for teams needing a global overview of the project at hand. Zoho Projects’ free plan, which supports five users and three projects, offers customizable Kanban boards that allow unlimited cards, subtasks, comments, tags and filters. The free plan also allows users to upload 5GB of attachments, which can be attached to tasks.

Zoho Projects’ Kanban boards can be filtered, making it easy to track down specific tasks.

Zoho Projects’ free plan does limit the number of available third-party integrations; however, you can circumvent this by using Zapier to connect apps. Like Coda and ClickUp, Zoho Projects grants users access to collaborative documents and whiteboards; however, they’re only available through first-party integrations. If your business grows and you need more features, you’ll find Zoho Projects wallet-friendly. When billed monthly, paid plans cost between $5 and $10 per user per month, making it one of the most affordable project management platforms.

Learn more: Read our full Zoho Projects review.

The dashboards in Zoho Projects’ free plan can display basic project metrics.

Teams with no project management software experience will not face any major hurdles when using Zoho Projects. You can get where you need to be within a click or two, and creating tasks takes no effort due to the simple task creation tool. My biggest gripes are that views are located in a drop-down menu rather than being front and center in a navigation bar and that Gantt charts are read-only in the free plan. Zoho Projects’ free plan is not as feature-dense as ClickUp’s or Teamwork.com’s, but those seeking Kanban boards will find little to complain about.

An individual and 10 guests can use Notion’s free plan to organize and track projects, tasks, subtasks and dependencies on Kanban boards and timelines. You can also benefit from calendars that can help you stay on top of deadlines. In addition, Notion lets you collaborate with team members on docs, wikis, forms and webpages (with limited blocks). The free plan supports basic automations and can integrate with platforms such as Slack and Google Drive.

Notion’s Kanban boards might not be the prettiest, but they work well.

If it weren’t for the limited number of users, Notion would find itself much higher on this list, as its tools and templates give platforms such as ClickUp a run for their money. Notion’s paid plans offer many more tools and range in price from $12 to $18 per seat per month (when billed monthly). If you’re a solopreneur who needs to collaborate with external clients, Notion is a platform you should try.

Learn more: Read our full Notion review.

Notion’s collaborative documents are the best in the project management space.

While Notion and Coda have a lot in common, I find Notion more intuitive. Notion compartmentalizes its tool, whereas Coda throws all features into one collaborative workspace, which can be confusing. Notion’s boards, timelines and calendars are straightforward. Within 10 minutes, I had a sprint process in place and task cards assigned to users. I also appreciate that collaborative documents can be customized to your heart’s content. There’s nothing complex about Notion, it’s just a shame it places heavy user restrictions on the free plan.

Asana’s support for unlimited projects, tasks, comments, storage, logs, assignees, due dates and messages, and lists, boards and calendars for task management, earn it a spot on my roundup. Asana’s other ace in the hole is its ability to integrate with over 100 applications natively. Asana’s no-fuss integration manager allows you to connect nearly instantly to Microsoft Teams, Slack, Microsoft 365, multiple Google apps, ServiceNow, Canva and Figma, to name a few.

Asana can connect with over 100 applications natively.

Asana’s free plan also includes iOS, Android, Windows and macOS applications and lets you create recurring tasks, basic reports and two-factor authentication policies. Unfortunately, you won’t find Gantt charts or custom fields in the free plan. Still, should you need them, you can move up to Asana’s paid plans. When billed monthly, the plans range from $13.49 to $30.49 per user per month. There are also Enterprise and Enterprise+ plans for SMBs that need to scale.

Learn more: Read our full Asana review.

Asana’s free plan includes lists, boards and calendars for task management.

Rolling out Asana to your team will pose no difficulties as the software is user-friendly. Adding tasks with due dates, assignees, descriptions and other details on boards, lists and calendars is painless with the well-designed task entry form. Creating recurring tasks with the automation builder is also straightforward. Asana recently added collaborative notes. While they’re not as powerful as those found in ClickUp, Notion and Coda, they’re a nice addition. If Asana adds Gantt charts and custom fields to the free plan, it would challenge the leaders of the pack.

For years, I have steered new teams toward monday.com due to its ease of use, beautiful user interface, customizable boards and 200-plus customizable templates. Whether you work in finance, marketing, content production, sales, software development or many other sectors, you’ll find templates that can configure your project and set you up for success. Unfortunately, monday.com’s free plan is feature-light, but the available tools are high in quality.

The template library offered by monday.com is extensive.

The free plan supports two users and three Kanban boards, which is a far cry from ClickUp’s, Hive’s and Asana’s loaded free plans. You’ll also find collaborative documents, messages, mobile apps, file storage, forms and a customizable dashboard. This free plan is fine for very small teams and simple projects. Should you need to scale, monday.com offers numerous paid plans, which have a three-user minimum and range in price from $12 to $24 per user per month (when billed monthly).

Learn more: Read our full monday.com review.

The Kanban boards on monday.com are colorful and intuitive.

In my opinion, there’s no easier project management software to use than monday.com. The bright, colorful interface is a feast for the eyes, and the expertly placed navigation and tool menus allow you to zoom between tools and features. Creating boards and task cards takes no time and getting projects up and running with templates takes seconds. It’s such a shame that monday.com’s free plan is more demo-like compared to almost every other free plan listed. A few more tools that show what else monday.com can do would go a long way.

If your team wants to use artificial intelligence to help lighten the load, you’ll want to pay attention to Hive. Along with support for 10 users and projects, 100 monthly automations, recurring tasks, integrations, project templates and unlimited tasks, subtasks and notes, you’ll have access to Buzz AI. The AI tool can help plan projects, create content, generate images, translate text into multiple languages, summarize documents and respond to emails.

Buzz AI can help you plan projects, write documents and respond to emails.

Regarding task management, the free plan offers Kanban boards, lists and timelines. You also get 100 monthly uses of the Gantt chart, calendar and table view and two dashboards. Free users can use Hive’s chat tool to talk about work and send images and documents. A risk management tool and 24/7 support also come as standard. The free plan is a solid option for many SMBs. There are also three paid plans. Starter and Teams cost $7 and $18 per user per month (when billed monthly), respectively. There’s also an Enterprise plan for those needing enhanced security.

Learn more: Read our full Hive review.

I enjoyed using Hive’s customizable Kanban boards.

Hive is a robust task management tool that many SMBs will appreciate, thanks to its pretty interface and intuitive drag-and-drop tools. I honestly can’t find much wrong with the free plan. It’s ideal for those managing simple projects. The issue with Hive is that many tools—including capacity planning, image proofing, timesheets, workflow automation, advanced analytics and advanced security tools—cost an extra $5 per user per month to use on top of your monthly plan rate. I can’t help but feel that Hive becomes a cash grab when you move into the paid plans.